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Notion is a tool for teams and companies that want a better way to manage knowledge, projects, documents, and collaboration. Individuals can also use the product for notes and organizing their lives. Personal and team productivity. What Notion is Not. A “todo list” application like Todoist. Though Notion may take issue with this stance because it can be used to make to-do lists. At their cores, Todoist is a set of dated tasks while Notion is a set of pages (or collection of databases) that you can write dates on. True to their claim, Notion has added meaningful additions to make the centralized experience flawless. Speaking of task management, you can easily replace dedicated to-do apps such as Todoist, TickTick, or Microsoft To-Do and Notion to-do list instead. Notion has 264 reviews and a rating of 4.73 / 5 vs Todoist which has 1310 reviews and a rating of 4.56 / 5.Compare the similarities and differences between software options with real user reviews focused on features, ease of use, customer service, and value for money.

Todoist is one of the best to-do list applications on the market, but there are alternatives.

We’re here to shortlist a few of the best Todoist alternatives and recommendations.

⚡️ Some might include affiliate links

1. TickTick

TickTick is probably Todoist’s closest rival. Like a long-lost cousin, they have similar traits - a to-do list, filters, tags, boards and a very similar design.

However, TickTick adds a layer of habit tracking, custom themes and calendar view locked away in premium. If you want something close to Todoist, without being Todoist, this is your best bet.

2. Things 3

If Todoist was a bit too cluttered. Then Things 3 is the clutter-free minimal design you might be looking for, with an entirely different method to working (upcoming, anytime, someday)

Things 3 takes time to get used to, but offers a stunning alternative to Todoist without a subscription fee, although if you have a Mac, iPad and iPhone, you’ll still be shelling out a one-off $80 price.

3. Zenkit To-Do

Probably the newest of the options, but offers the best suite experience. Zenkit To-Do provides a Wunderlist like experience to managing your tasks, offering themes, tasks, project lists and tags.

All very helpful but not totally offering a full feature comparison to Todoist, but if you are looking at Microsoft To-Do, it’ll be a better bet than that overall, if budgets not your worry.

4. ClickUp

This is primarily a project management software, but offers a helpful free and personal version of the account. This is perfect if your goal is to manage your tasks and projects in a variety of flexible views - like timeline, board and table view, to name a few.

5. Any.Do

Any.Do provides a much more relaxed way to manage your tasks, but the special feature people love is being able to see their calendar events alongside their tasks, combined with a minimal design and look.

This is more suited to the folks who want a balanced to-do list application, with very little to learn when you get started.

Others notable alternatives include 2Do, Remember the Milk and Sorted 3.

Notion Vs Obsidian

✨ Curious about them all and how they weigh up against each other?

Notion callsitself an all-in-one workspace for notes and documents, wikis, tasks andprojects, and spreadsheets and databases. Although I still prefer Todoist as mytask manager (I wish Todoist and Notion could integrate!), Notion has become myproject management software tool.

I’ll admit: the learning curve on Notion was a bit rough atfirst. It took a while to understand how the databases work, how pages fit inwith databases, navigating the workspace, and collaborating with others. Idoubt I am using Notion to its full potential right now. But right now, it’sworking perfectly fine for what I want it to do.

Below, I will detail four ways I am using Notion: tracking publications, my thesis students’ progress, summer goals, and notes about the courses I teach. (Click on the links to go straight to that section.)

This is the simplest way I am using Notion is through tracking my publication pipeline. I found a template on Notion and adapted it to my needs. After reading a recent blog post by Chelsea Hetherington, I added tracking the journal, publication date, PDF, and journal URL. I imagine this will be useful for sharing publications when people ask me for the PDF or location of an article. Use this template to track your publication timeline by clicking the “duplicate” button on the top right of the page here.

Below are the two views I currently use for my publication timeline. The first is the table view, in which I can easily see my role, status, and publication information.

The second is the timeline view, in which I see it based on what status the publication is in. Note that under “Properties” I could choose to add showing my role of the publication if I so choose.

I adapted the same timeline template above for trackingtheses across the main stages of the thesis (ideas, proposal, data collection, dataanalysis/reporting, finalizing). Names are crossed out for privacy.

Each thesis student has their own page so I can track themalong the timeline. On this page, we can add comments to each other, add a wikior notes, link to other pages, and so much more.

The bottom link is the most important. This links to anotherpage that is a more detailed tracker of their thesis. I have a template basedon the general timeline to get students finished by graduation within the twoyear program. I let the student track and add things to this timeline and keepus updated. For example, this student ended up creating a table to organizetheir thesis literature, which was added to the template. Usethe template for this thesis tracker by clicking the “duplicate” button on thetop right of the page.

Todoist Free Vs Paid

After taking a workshop by Cathy Mazak on staying on top ofsummer writing for academics, I sat down with my list of projects for thesummer, developed all the tasks needed to accomplish those goals, and created arough timeline of when each task should get done. Usethe template for this goals tracker by clicking the “duplicate” button on thetop right of the page.

Using Notion And Todoist

I have many views I use for this tracker. I like to View Allwhen I’m adding new tasks.

Notion And Todoist

I like to view by Status to hone in on what I am currentlyworking on this week. I plan this out every Sunday to ensure I’m always movingprojects forward.

I like to view by Due Date to get a general sense of what I’veaccomplished each month and make sure no month is too heavy.

Notion And Todoist

Lastly, I like to also look by Project to see the list oftasks for each project. Notice I can change the properties shown as well as thesort and filter. If I only want to see tasks that aren’t “Done” or for a singleproject, I can use the Filter feature. If I want to sort by due date or taskstatus, I can use the Sort feature.

Lastly, there is a calendar view that I could use, butI haven’t found that useful because I prefer to add these tasks to my to-dolist on Todoist and track the individual tasks there instead. So I usually onlylook at this once a week.

Lastly, I have been using Notion to keep notes on all therevisions and notes I make about my courses throughout the semester and as I’mprepping. I had not yet found a satisfactory way to track these notes andthoughts until now! Whenever I have a thought, I can just post it here, addwhich class(es) the note refers to, add a URL if necessary, and even add morecomments and notes by converting the note to a page (the third and fourth itemshave a page icon on the left, which indicates there are comments inside as apage). I can then check off if I’ve reviewed the content already for when I’mdoing course revisions. As you can see, I’ve already reviewed all the materialfor PSYC 570 which I’m teaching over the summer (a course on interpersonaleffectiveness which I’m incredibly excited about!). Usethe template for this course notes tracker by clicking the “duplicate” buttonon the top right of the page.

Notion Todoist Integration

If you find these templates useful or have questions, let me know in the comments below!